Identity Standards Guide

The identity standards guide provides an overview of the Southern State Community College official identity.

These standards were developed for all entities of Southern State by the Communications Department. The Communications Department is available to help anyone affiliated with the college use these design elements to create promotional materials that adhere to the identity guidelines and convey the mission of the college. If you have any questions or specific needs that are not addressed in this guide, please contact the Communications Department.

Official Colors

The official colors of Southern State are as follows:

  • Slate Gray — Pantone 424 | R=126, G=128, B=131 | C=0, M=0, Y=0, K=61
  • Blue — Pantone 293 | R=0, G=103, B=177 | C=100, M=57, Y=0, K=2
  • Red — Pantone 484 | R=179, G=35, B=23 | C=0, M=95, Y=100, K=29
  • Orange — Pantone 159 | R=227, G=111, B=30 | C=0, M=66, Y=100, K=7
  • Green — Pantone 576 | R=92, G=135, B=39 | C=49, M=0, Y=100, K=39

Official Southern State Colors

Official Typefaces

The official fonts of Southern State are as follows:

Headers

For headers please use Arial Black sized at 16pt.

Arial Black Font

Sub Headers & Body Copy

For sub headers please use either Cambria or Palatino Linotype sized at 12 to 14pt. For body copy please use either Cambria or Palatino Linotype sized at 9 to 11pt.

Cambria Font

Palatino Linotype Font

Note: While the Communications Department often uses the fonts of Muli and Open Sans in creative design, these fonts are not widely available and therefore are not required for everyday general usage.

Logos

When we think of the identity of Southern State, a logo is most likely the first thing that comes to mind. The logo is the visual representation of our college as an institution and it is a powerful tool in communicating who we are as an organization. That said, it is very important that the logo is in accordance with the design guidelines outlined in this guide. In this section, you will find usage guidelines for the primary Southern State logo and other departmental logos within the college.

Primary Logo

Southern State's Primary Logo

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Reversed Out Logo

The Southern State logo can be reversed out on black or on any of Southern State’s Official Colors.

Southern State's Logo Reversed on Black

Southern State's Logo Reversed on Slate

Southern State's Logo Reversed on Blue

Southern State's Logo Reversed on Red

Southern State's Logo Reversed on Orange

Southern State's Logo Reversed on Green

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Official Seal

The Southern State seal is used for official college documents such as diplomas and business documents. Because of the official nature of this mark, the seal is not available for downloading. For permission to use the seal, please contact the Communications Department.

Departmental Logos

The departmental logos are to be used only for the specific department for which they were intended. Please contact the Communications Department for more information and usage guidelines.

Athletic Logo

The athletic logo is to be used only for athletic promotion and merchandise. Please contact the Communications Department for more information and usage guidelines.

Southern State Patriots Logo

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Unacceptable Uses

This section provides specifications on how the logo should not be used.

Do not use any unspecified colors for the logo:

Unacceptable Logo Color

Do not alter the colors in the logo:

Unacceptable Logo Color Alter

Do not place the logo on a background other than white, black or one of the Official Colors.

Unacceptable Logo Background

Do not alter the horizontal scale of the logo:

Unacceptable Logo Horizontal Scale

Do not alter the vertical scale of the logo:

Unacceptable Logo Vertical Scale

Do not change the font used in the logo:

Unacceptable Logo Font

Do not alter the spacing between the mark and the type:

Unacceptable Logo Spacing

Do not remove design elements from the logo:

Unacceptable Logo Removal

Do not add slogans or headers next to the logo:

Unacceptable Logo Header

Do not add symbols or design elements to the logo:

Unacceptable Logo Addition

Do not add borders around the logo:

Unacceptable Logo Border

Do not use a low resolution version of the logo in any application:

Unacceptable Logo Resolution

College Name

The college name is Southern State Community College. In all formal documents, printed materials and web-based communications, in the first reference the name should be referred to as "Southern State Community College" or "Southern State." After the first reference, the college can be referred to as "SSCC."

Stationery

The stationery of Southern State represents official correspondence from the college and therefore is the most formal application of the identity.

Letterhead

Southern State Letterhead

Please contact the Communications Department for a copy of the letterhead.

Envelope

Southern State Envelope

Please contact the Communications Department for a copy of the envelope.

Business Cards

The following is the official business card of Southern State.

Southern State Business Card

Ordering Business Cards

You must have a purchase order number before your order can be placed (the vendor is Print Management, vendor ID number: 49614). The cost for each item based on quantity is:

  • 250 cards — $37.50
  • 500 cards — $47.75
  • 1000 cards — $67.50

Note: Please estimate 10% of your total for shipping and handling charges when entering your purchase order number.

Name Badges

The following is the official name badge of Southern State.

Southern State Name Badge

Ordering Name Badges

You must have a purchase order number before your order can be placed (the vendor is Print Management, vendor ID number: 49614). The cost for the name badge options are:

  • Badge with pin — $8.85
  • Badge with magnet — $10.10

Note: Please estimate 10% of your total for shipping and handling charges when entering your purchase order number.

Templates

Fax

Southern State Fax

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Form

Southern State Form

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Memo

Southern State Memo

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PowerPoints

Southern State PowerPoint 1

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Southern State PowerPoint 2

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Southern State PowerPoint 3

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Southern State PowerPoint 4

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Southern State PowerPoint 5

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Email Signature

Follow these steps to brand your college email signature.

Step 1 – Email Communications

Email the Communications Department at communications@sscc.edu with a message stating you’d like to brand your email signature. Someone from the department will send a return email featuring their branded email signature. Highlight the entire signature, right click on the highlighted selection and select "Copy".

Branding Email Signature Step 1

Step 2 – Select File > Options

In your Outlook application, select the "File" tab and then click on "Options" in the left column.

Branding Email Signature Step 2

Step 3 – Select Mail > Signatures

In the Outlook Options window, select "Mail" in the left column and then click on "Signatures".

Branding Email Signature Step 3

Step 4 – Paste Signature & Edit

In the Signatures and Stationery window, delete the content in the text field under "Edit signature" and paste the branded email signature that you copied from Step 1 in the text field. Replace the content with your name, position, campus address and phone number. Finally, click "ok" to save your new email signature.

Branding Email Signature Step 4

Merchandise / Apparel

When ordering merchandise and apparel, there is an alternate form of the logo that can be used (shown below). As with the primary logo, this alternate logo can only appear on white, be reversed out on black or be reversed out on any of the Official Colors. This applies to all types of merchandise — t-shirts, coffee mugs, pens, notepads, folders and more. If you have questions about matching a color to one of the Official Colors, please contact the Communications Department and they will be happy to help you.

Southern State's Logo in Vertical Format

Please contact the Communications Department for this version of the logo.

Creating Printed Materials

To ensure the Southern State identity is in accordance with the visual standards outlined in this guide, all printed materials must be produced or approved by the Director of Marketing. This review process must be followed for any printed materials that will be distributed to the general public or the student body. This includes brochures, fliers, posters, mailers, handbooks, presentation materials and signage.

No matter what kind of printed materials you need, the Director of Marketing can help assist you throughout the process. Producing communication materials involves several steps and collaboration is key to creating an effective marketing piece.

Getting Started

Let’s get started! Please consider the following questions before meeting with the Director of Marketing:

  • Who is the target audience?
  • What will be the best way to communicate the idea to this audience?
  • When do I need the audience to receive the information?
  • What is my budget?
  • How many copies will I need?
  • Are there additional services needed? Mailing? Printer?
  • Is there already a marketing piece that conveys this same information?

The Director of Marketing can help you with any of these questions throughout the process.

Next Steps

Now that you have considered all of the details of the project, it is time to meet with the Director of Marketing to discuss the assignment parameters. The production process will begin once final copy has been approved and all questions have been clarified.

Creating Copy

Once you have met with the Director of Marketing, we will begin developing the copy for your project. Once finished, the copy will be sent to you for final review and approval. Final copy must be reviewed very carefully — every word, number and piece of information should be exactly how you would like it to appear in the finished piece. Although changes can be made during the creative process, these will delay the production of your piece.

Please keep the following in mind for creating copy:

  • Material should have a clear title/main focus
  • Material should contain a brief explanation of what the piece is about (who, what, when, where) and supporting copy
  • If the piece will contain photographs, they need to be relevant and correspond to the material that will be presented in the printed piece
  • Material should contain a necessary call to action and/or contact information

How long does it take?

From the time you provide the information, it can take anywhere between two and four weeks before you have the final finished marketing piece. The duration of time depends upon the project complexity and the workload of the Director of Marketing at the time of your request.

Sometimes pieces can be printed in-house and sometimes they will need to be printed by a commercial printer. Please keep in mind mailing services such as envelope stuffing, addressing and postage preparation are not included and will likely add approximately one week to your timeline. Please note, outsourced print jobs may take approximately three weeks longer than in-house print jobs. The quantity needed will determine whether a print job will be outsourced.

Purchase Requisitions

The Director of Marketing will handle the quoting of jobs for printing. You need to make sure that the purchase requisition is approved before printing so the invoice can be processed with the appropriate purchase order number included on it.

Photography

Photography at Special Events

If you have a special event coming up that will require a photographer, please be sure to let the Communications Department know at least one week in advance. When an outside photographer is hired, proofs (either hard copy or electronic) will be delivered to the Communications Department.

Photo & Video Release Form

If you are planning on using a photo or video of someone who can be identified in a communication material, you must have them sign a photo and video release form. This form gives permission to use their image. A form has to be signed even if you are using your own photos. Photo release forms are generally not necessary for group shots or at a distance.

For more information or to request photography, please contact Kris Cross at kcross@sscc.edu or 937.393.3431 x2676.

Media Coverage

The Director of Public Relations handles media relations for Southern State. Media can include newspapers, radio stations, television stations and online reporters for websites.

The Director of Public Relations develops relationships with key media contacts and works with them to identify important Southern State information and events that may be noteworthy to the general public.

The media contacts determine what is "news" and what is not. Unlike paid advertising, the Communications Department has little to no control over what the media choose to print or broadcast.

The Director of Public Relations implements a media relations strategy which includes the development of press releases and photo opportunities planned around key news and events happening on campus. It is critical that all media relations be coordinated through the Director of Public Relations. Please do not contact the media on your own.

If a representative from the media contacts you, please notify the Director of Public Relations immediately so they can get back to them in a timely fashion. Remember, there is no such thing as "off the record."

Press Releases & Photo Opportunities

Throughout the year, the Director of Public Relations develops press releases which are news bulletins sent to the media to inform them about significant events happening at Southern State. The Director of Public Relations prepares these releases based on information provided by you, so please contact the Director of Public Relations at least four weeks prior to an event to ensure the best chance of coverage.

Public Service Announcements

Public Service Announcements (PSAs) are announcements in :10, :20, :30, :60 second recordings that radio and television stations may run to inform the public about various non profit organizations. As radio and television stations run these spots as a free service, they choose how often to run these announcements. If you are involved with an organization that you think would be a good fit for a PSA, please contact the Communications Department with details.

Getting Started

Want some coverage for an upcoming event happening on campus? Your best bet is to plan ahead. Contact the Director of Public Relations at least a month prior to when your newsworthy event is taking place. Here are some things to think about before getting started.

Think about the basic details of the event — Who? What? When? Where? Why? How? For events, be sure to include the time, date, location, cost, who to contact for tickets, registration, numbers/emails for more information. We need to be sure to provide the key information as efficiently as possible.

Consider any details that will make the release interesting. The media receives several press releases every day, so any relevant details you can provide will help the Director of Public Relations create a release that will be more likely to catch their attention.

Please contact kcross@sscc.edu to discuss any public relations strategies or upcoming media relations opportunities.

Working with the Media

As someone affiliated with the college, at some point you may be asked to comment on a campus event or asked to share your own personal story for an interview. Please be sure to consider the following:

  • All arrangements for interviews and appearances will be coordinated by the Director of Public Relations.
  • The Director of Public Relations can help provide you with an interview strategy as well as speaking points.
  • If you are contacted by the media, please refer the reporter to the Director of Public Relations so they can follow up with them directly.
  • Remember, there is no such thing as "off the record." It is better to not comment in the presence of a media representative unless you want your words in print or broadcasted.

Internal Communications

Have a message you need to get out to the college? There are many ways you can communicate with the student body, faculty and staff.

The Connector

The Connecter is a biweekly newsletter developed by the Director of Public Relations. Information should be sent to Kris Cross at kcross@sscc.edu.

Social Media Updates

Have some information you’d like to appear on the Southern State Facebook or Twitter page? Need a video uploaded to YouTube? Contact Kris Cross at kcross@sscc.edu with your posting details.

Digital Monitors

As you’ll notice, there are several TV monitors across the Southern State campuses. If you need to post an announcement on the monitors, please contact Jesse Pertuset at jpertuset@sscc.edu with the details. Please give at least one week notice on all announcements and postings that need to be created and added to the monitors.

Electronic Signboard

If you would like to have an event listed on the electronic signboard on Route 62 in front of Central Campus, please request by contacting Communications at communications@sscc.edu.

Southern State Website

The Communications Department oversees the content on the Southern State website. If you have an update that needs to be made, please contact Jesse Pertuset at jpertuset@sscc.edu with the information.