MINUTES
ACADEMIC COUNCIL
Present: B. Siemers,D.McKay,D.Davison,G. Carver, Jeff Montgomery, K. Newby, S. Stout, Dr. Cronan(presiding).
Dr. Cronan distributed the Minutes of April 27,2001 and described the charge and membership of the Academic Council, as delineated therein.He indicated that in addition to this charge, the Academic Council would formally recommend actions related to program review.
Duties of faculty coordinators, deans, and other personnel were discussed in relation to academic scheduling, staffing, adjunct faculty mentoring and evaluation, budget requests, and communication. Major conclusions were:
-Coordinators will send names of suggested faculty to the appropriate dean. Subjects within the technical education division will send to Karen Newby, who has agreed to act as a substitute for purposes of staffing and budget recommendations.
-Coordinators may solicit help from full-time faculty as needed and agreeable.
-Assignment of adjuncts should be made on the basis of seniority.
-Adjuncts should be evaluated both by students and by administration, on the basis of full-time faculty input. Dr. Cronan asked that each new adjunct be observed in at least one class per quarter for the first year of teaching, preferably by full-time faculty teaching in the same discipline.He also asked that each new adjunct faculty have a volunteer full-time faculty member as a mentor: the mentor contacts the adjunct, makes sure s/he has the syllabus and offers help. Ideally, the adjunct would be able to observe some classes of the full-time faculty member.
-Hard copy files of adjunct faculty are available in Dr. Cronan’s office and in the North Campus Director’s office. Dr. Cronan also has an excel file which he will e-mail to all the coordinators.
-Coordinators should monitor enrollment and wait lists frequently during the 3-4 weeks before each quarter begins to attempt to get students into existing sections
and/or to open new sections.
Coordinators will collect input from full-time faculty and submit the annual budget requests, except for full-time faculty position requests, which will be solicited from the Program Review Committee. For next year, Dr. Cronan will send the forms for personnel, equipment, and renovations next week. As soon as the form for operating expenses is received from the Business Office, he will send it as well. He also is sending each coordinator a copy of the current unfilled equipment requests. Items on the list already need not be re-requested.
The meeting adjourned at 4p.m.