Technology Committee Meeting Minutes
June 10,
2005
12 p.m. – Central Campus Conference Room
Attendees:
Kristi
Hall, Cathy Kelley, Bob Snellman, Josh Montgomery, Jody Gray, Jeff Montgomery,
Sherry Stout, Cathy LaParl, Virginia Ferguson, Julia Basham, Denise
Decker-Flum, Carol Callahan, Louis Mays, Michele McCarren, Dennis Griffith,
Nancy Wolford, Annie Rankin, and Nicole Roades
Help Desk/Computer Use Policy
Presentation by Josh Montgomery
Beginning
this fall, the computers in the labs and the LRC will have new assigned login
procedure and the default login will no longer be available.
Background
screen – Login procedures in upper left and help desk contact in lower left.
Josh
provided a brief demonstration from a student’s perspective.
Computer
Usage Policy will be the first screen to appear. Users must answer yes or no to the policy to
continue. Sample policy distributed
during meeting.
The only
issue with this new procedure is that our community members will not have the
same level of access. Our guests will be
required to get a visitor check out number through the LRC.
For classes
that use the labs, arrangements should be made prior to the class and between
the IT dept. and the LRC, we can facilitate this use.
After 30
minutes the computer will log out if the mouse is not moved.
Another fall activity. Outlook will be
configured to student webmail.
We are also
trying to improve our help desk features by making them mobile.
Julia – it
would be nice to have direct links to student webmail.
Help Desk
Website -
Trying to get away from email questions but to a Help Desk Form.
Server status page that tells us the status of all our servers.
Review of Technology Plan
Draft of
the technology plan was distributed prior to and during the meeting. The pre-meeting notification was a link to
the website.
The plan is
divided by goals.
The plan
passed out today is not reflective of the new personnel initiatives or the new
distance learning chapter as provided by the Distance Learning committee.
Add a
recommendation under goal 2.1 to incorporate a uniform software commons
platform that can be access in the LRC.
Jeff
encouraged everyone to look through the plan and email with additions and
recommendations.
Final copy
would be nice to have by year end but definitely no later than the start of
fall quarter. Jeff said it is
essentially done with the exception of the personnel plan, the distance
education plan, and any new suggestions.
All new suggestions are due to
Jeff
Suggestion: Move recommendation 5 under goal 2.1 to the
distance learning goal.
Cathy
handed out a distance learning segment that will become goal 3.2. In the past, this section had focused on ITV
and we have evolved into more of an online focus. Recommendations for this chapter should be
sent to Cathy by June 20 and then
she will forward it on to Jeff by the designated deadline.
The link to
the technology plan is on the web under Faculty/Staff under Committee
Information.
Presentation on Access Policy
Tabled for
next meeting
Committee
structure for next year
Meetings –
First Friday of every month with lunch at noon.
The
accomplishments are great and this is a good committee.
Louis
commented that we have the best IT department in
Goals for next year
- Policies for next year
- Involve adjuncts
- Are we staying with Office System 2003 or
Windows XP? It was determined in the
meeting that we would go to Office
2003.
- Issues with access to software at all
campuses.
Roundtable Update
Louis review of the proposal to collaborate with other college
libraries.
Following
the meeting…
Webcast Demonstration
Dennis
Griffith invited a guest to demonstrate a new technology available.
Special
guest: Dave Harris – Demonstration on mediasite.
Equipment
Needed: Digital camera, encoder,
projector, and laptop.
Dataserv
–
Video
feature will not work on dial-up service.
One hour of
content, one hour of production - no editing features at this time.
Editing will be available in the fall and entails additional costs.
Initial
cost is around $40,000 with yearly maintenance fees of around $5,000.