Disability Services

Interpreter with a Student

Welcome to Southern State’s Office of Disability Services (SSDS)! Our mission is to provide reasonable accommodations to those who qualify, along with sharing knowledge, and access to resources to promote diversity and empowerment. On behalf of SSDS staff, we look forward to working with you during your academic career at Southern State!

  • Phone
  • 800.628.7722 x2604
  • Mailing
  • Disability Services
  • Southern State Community College
  • 100 Hobart Drive
  • Hillsboro, OH 45133

Office Locations

  • Central Campus Office
  • Room 406
  • Fayette Campus Office
  • Room 103
  • North Campus Office
  • Room 316A
  • Brown County Campus Office
  • Room 118

Office hours are by appointment only.

Mission Statement

It is the mission of Disability Services at Southern State:

  • to provide reasonable educational adjustments and accommodations for all individuals along the learning continuum;
  • to see that those who have documented a qualified physical, mental or learning disability be given equal access to participate in opportunities, programs and services offered by the college; and
  • to share knowledge and access to resources which enable acceptance and increase comfort levels with diversity.

Unless, in doing so, the nature of the college’s programs or services:

  • would be changed or result in undo hardship to the college; or
  • would pose a direct threat to the health or safety of that individual or others.

Disability Definition

According to the Americans with Disabilities Act (ADA), a disability is defined as:

  • a physical or mental impairment that substantially limits one or more major life activities such as walking, seeing, hearing, performing manual tasks or learning;
  • a record of such impairment or being regarded as having such an impairment; or
  • psychological problems and some chronic health problems may also be characterized as a disability.

Accommodations

Accommodations must be requested 45 days prior to the start of the semester to ensure reasonable accommodations are secured before the start of classes. Follow these steps to request any services you may need.

Step 1 – Identify Needs

A variety of support and adaptive equipment can be made available that allows a student with a disability to participate at Southern State. These services include, but are not limited to:

  • Assistive Technology Devices
  • Books on Tape/CD
  • Closed Captioning
  • Computer Hardware Adaptations
  • Enlarged Print
  • Interpreters for the Deaf
  • Lecture Taping
  • Note Takers
  • Notebooks
  • Recorders
  • Test Proctor
  • Transcription

Step 2 – Make an Appointment

Appointments to discuss needed accommodations should be made at least eight weeks prior to the beginning of the semester in which the student plans to enroll.

Step 3 – Submit Information

The required documentation should be submitted to Disability Services two weeks prior to your appointment in order to discuss eligibility for accommodations.

Some possible types of documentation include:

  • Evaluative Team Reports (ETR) that are no more than three years old
  • Doctor’s statements (signed and typed on letterhead)
  • Hospital records
  • Medical records (family physician, clinics, etc.)
  • Psychological reports
  • Letters of verification from the Bureau of Vocational Rehabilitation (BVR)
  • Southern State accommodation request forms (found above)

The Release of Information form will assist in obtaining documentation.

Please be sure that all information is marked as CONFIDENTIAL and mail it to:

  • Disability Services
  • Southern State Community College
  • 100 Hobart Drive
  • Hillsboro, OH 45133

Step 4 – Discuss Special Needs

If all paperwork is in order for your scheduled appointment with Disability Services, discussion can proceed regarding the best method of equal access. Decisions are made on a case-by-case basis.

Accessing Accommodations

Each semester of enrollment, the student will be responsible for:

  • giving a copy of their schedule to the Office of Disability Services prior to the semester; and
  • picking up, completing and returning paperwork within two weeks after the beginning of the semester.

The Disability Services Handbook contains all the policies and procedures pertaining to Disability Services at Southern State. Students are encouraged to review this handbook at their earliest convenience.

Disability Resources

These resources will lead you to more information on disability services.

Faculty Resources

The following material can assist faculty in working with students with disabilities. If you need more information or aid on a specific scenario, please contact Disability Services.

Grievance Procedure Under the Americans with Disability Act

This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 (ADA). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs or benefits by Southern State Community College. The College's personnel policy governs employment related complaints of disability discrimination.

The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date and description of the problem. Alternative means of filing complaints, such as personal interviews or tape recordings of the complaint, will be made available for persons with disabilities, upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible, but no later than 60 calendar days after the alleged violation to:

  • Southern State Community College
  • Attn: Molly Jordan
  • Coordinator of Disability Services
  • 100 Hobart Drive
  • Hillsboro, OH 45133

Within 15 calendar days after receipt of the complaint, the Coordinator of Disability Services, or his/her designee, will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days of the meeting, the Coordinator of Disability Services, or his/her designee, will respond in writing, and, where appropriate, in a format accessible to the complainant, such as large print, Braille or audio tape. The response will explain the position of the College and offer options for substantive resolution of the complaint.

If the response by the Coordinator of Disability Services, or his/her designee, does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the Vice President of Student Affairs and Enrollment Management or his/her designee.

Within 15 calendar days after receipt of the appeal, the Vice President of Student Affairs and Enrollment Management or his/her designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the Vice President of Student Affairs and Enrollment Management or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint.

All written complaints received by the Coordinator of Disability Services, or his/her designee, appeals to the Vice President of Student Affairs and Enrollment Management, or his/her designee, and responses from these two offices, will be retained by the College for at least three years.